SkillsMap Limited Privacy Policy

About SkillsMap

SkillsMap Limited is a company incorporated in England and Wales under company number 11228073. Our registered office is: Treviot House, 186-192 High Road, Ilford, Essex, United Kingdom, IG1 1LR.

About this policy

This privacy policy applies between you, the User of this Website and SkillsMap, the owner and provider of this Website.

SkillsMap takes the privacy of your information very seriously. This privacy policy describes how we collect and use personal data as a data controller when you provide personal data while using our website. Our lawful basis for processing your data is your consent (see more details under ‘Your consent’).

This policy does not apply to personal data we collect and process as data processor on behalf of our customers. When you login to our services as an active user our lawful basis for collecting and processing this data is the performance of a contract.

This privacy policy also does not extend to any websites that can be accessed from this Website including, but not limited to, any links we may provide to social media websites or those provided by other users of this Website.

Your consent

By using our website, your are consenting to our privacy policy and allow us to collect and use the data you provide as described in this policy and you are consenting to our cookie settings as described below.

In case you would like to withdraw your consent, please contact us via email at

Which data do we collect?

We take reasonable steps to ensure that we do not collect more personal data than we need to fulfill our services and for the lawful purposes described in this policy.                                         

We may collect the following data, which includes personal data, from you:

  • Your name, email address, company name, and the size of your team.
  • When you agree to take a service or product from us, data we collect might include how you will pay for the product or service and your bank details.
  • Usage information when you contact us with an enquiry or in response to a communication from us, in which case, this may tell us something about how you use our services.

In addition to the data above we also collect data through Automated Means for third party analytic services we use like Google Analytics and Hotjar.

  • We may collect technical data about your computer or mobile device like your operating system and platform, your device type, unique device identifiers,  type and version of your browser, browser language, time settings, your IP address and based on your IP address your approximate geographic location.
  • We may also collect data about your interactions with our service to gather information about your visit to our website. This includes length of your visit, pages you viewed, page response times, features used, date and time, URL data to understand how you got to our page and other data regarding your interaction with our page.

How do we use that data?

We will only obtain personal data for lawful purposes, and we will only process your personal data in any manner compatible with those purposes.

Your data may be used by us for the following purposes:

  • internal record keeping.
  • improvement of our products / services.
  • customizing the content you see on the Website.
  • to contact you about our products and offerings, and occasionally to conduct user research about our product.
  • to monitor and analyse the website traffic.
  • to monitor and analyse the use of our website including our users’ demographics so we can gain insights into our website visitors.
  • for additional purposes as described in below (Cookies).

For how long will the data be retained?

Your personal data will only be kept as long as it is needed for the purposes we collected it for.

In case personal data is no longer required or permitted by law, we will take reasonable steps to securely delete the data we hold unless a longer retention period is required or permitted by law.

How is the data stored?

All personal data is stored securely in accordance with the principles of the Data Protection Act 1998 or from 25 May 2018 onwards, Regulation (EU) 2016/679 (Applicable Data Protection Law). For more details on security see the clause below (Security).

Will third parties process the data collected?

Unless we are obliged or permitted by law to do so, and subject to any third party disclosures specifically set out in this policy, your data will not be disclosed to third parties. This includes our affiliates and / or other companies within our group.                                                          

SkillsMap may employ the services of other parties for dealing with certain processes necessary for the operation of the Website. The providers of such services have access to certain personal data provided by Users of this Website.        

Any data used by such parties is used only to the extent required by them to perform the services that we request. Any use for other purposes is strictly prohibited. Furthermore, any data that is processed by third parties will be processed within the terms of this privacy policy and in accordance with the Data Protection Act 1998, or from 25 May 2018 onwards, Regulation (EU) 2016/679 (Applicable Data Protection Law).

Links to other websites

This Website may, from time to time, provide links to other websites. We have no control over such websites and are not responsible for the content of these websites. This privacy policy does not extend to your use of such websites. You are advised to read the privacy policy or statement of other websites prior to using them.

Changes of business ownership and control

SkillsMap may, from time to time, expand or reduce our business and this may involve the sale and/or the transfer of control of all or part of SkillsMap. Data provided by Users will, where it is relevant to any part of our business so transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this privacy policy, be permitted to use the data for the purposes for which it was originally supplied to us.

We may also disclose data to a prospective purchaser or investor of our business or any part of it. In the above instances, we will take steps with the aim of ensuring your privacy is protected.


Data security is of great importance to SkillsMap and to protect your data we have put in place suitable physical, electronic and managerial procedures to safeguard and secure data collected via this Website.

If password access is required for certain parts of the Website, you are responsible for keeping this password confidential.

We endeavour to do our best to protect your personal data. However, transmission of information over the internet is not entirely secure and is done at your own risk. We cannot ensure the security of your data transmitted to the Website.

Accessing your own data

You may ask for a copy of any of your personal data held by SkillsMap (where such data is held).  For requesting a copy of your personal data please contact


This Website may place and access certain Cookies on your computer. SkillsMap uses Cookies to improve your experience of using the Website and to improve our range of products and services. SkillsMap has carefully chosen these Cookies and has taken steps to ensure that your privacy is protected and respected at all times.

All Cookies used by this Website are used in accordance with current UK and EU Cookie Law.

Before the Website places Cookies on your computer, you will be presented with a message bar requesting your consent to set those Cookies. By giving your consent to the placing of Cookies, you are enabling SkillsMap to provide a better experience and service to you.

This Website may place the following Cookies:

Type of CookiePurposeWhen do we use these?
Strictly necessary cookiesThese are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website.We use these kind of cookies when you log in to our services as an active user via our Login page.
Analytical/performance cookiesThey allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works.We use these kind of cookies when you visit and interact with our website.
Functionality cookiesThese are used to recognise you when you return to our website. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).We use these kind of cookies when you log in to our services as an active user via our Login page.

You can choose to enable or disable Cookies in your internet browser. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser.

You can choose to delete Cookies at any time; however you may lose any information that enables you to access the Website more quickly and efficiently including, but not limited to, personalisation settings.

It is recommended that you ensure that your internet browser is up-to-date and that you consult the help and guidance provided by the developer of your internet browser if you are unsure about adjusting your privacy settings.

Changes to this policy

Please note that SkillsMap reserves the right to change this privacy policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the Website and you are deemed to have accepted the terms of the privacy policy on your first use of the Website following the alterations.


We and our third party providers may transfer your personal data within and outside the European Economic Area (EEA).

We provide this privacy policy in accordance with our obligations under the Data Protection Act 1998, or from 25 May 2018 onwards, Regulation (EU) 2016/679 (Applicable Data Protection Law). This policy is effective from 17 May 2018.

This Agreement will be governed by and interpreted according to the law of England and Wales. All disputes arising under the Agreement will be subject to the exclusive jurisdiction of the English and Welsh courts.


This policy was originally created using a document from Rocket Lawyer ( and then subsequently adapted and updated.